Project Coordinator – CIRCLE Training Initiative

CIRCLE team
22 hours ago
3 min read

CIRCLE is an international training initiative dedicated to empowering women and gender-expansive filmmakers. We cultivate safe, peer-to-peer learning spaces led by top industry experts.

Since 2018, we have had the privilege of working with 115 filmmakers from 50 countries, supporting their creative and professional growth. CIRCLE is primarily funded by the Creative Europe MEDIA Programme and operates under the patronage of Eurimages.

We are currently looking for a Project Coordinator to support the planning and delivery of our year-round programmes and activities. If you are passionate about cinema, gender equality, and creative empowerment—and thrive in a dynamic, international environment—we would love to hear from you.

About CIRCLE Programmes & Activities

CIRCLE Doc Accelerator (8th edition in 2026): a three-module residency supporting 10 documentary filmmakers.
Fiction Orbit: launched in 2023 and returning in autumn 2026 for its third edition, this is an intensive one-week workshop for 5–6 mid-career teams developing a narrative project.
New Digital Pilot Workshop (2026): a week-long residency aimed at closing the digital gender gap, supporting 5 teams creating interactive, immersive, or synthetic works (XR, AR, VR, games, and other digital innovations) at the intersection of film and technology.
CIRCLE Cannes Showcase: running since 2019, presenting alumnae works-in-progress to gap funders and festival programmers.
Digital Empowerment Workshops: 8 online workshops fostering community, digital literacy, and skill-sharing for alumni and partners.

All workshops are complemented by online sessions and ongoing alumni support.

Your Role

As Project Coordinator, you will be at the heart of CIRCLE’s year-round operations, supporting the Project Manager to ensure our programmes run smoothly, creatively, and efficiently. You will also collaborate closely with the Programme Director, mentors, and partners across Europe and beyond.

This role requires excellent written and verbal communication skills, strong organisational abilities, and the capacity to work independently while managing multiple priorities and deadlines in a fast-paced environment.

This is a part-time, remote position with no requirement for office attendance. However, it includes several trips per year (within Europe and occasionally overseas) and attendance at our five core workshops (approximately seven days each).

Key Responsibilities

Project Coordination

Attend and coordinate planning meetings, taking notes and following up on action points.
Maintain and organise databases, calendars, archives, and digital asset management systems.
Coordinate the creation and publication of project materials, including project books, schedules, and communications.
Collaborate with workshop producers in delivering professional, seamless events.
Collaborate with programme timetabling, guest coordination, and travel/logistics arrangements.
Maintain active and ongoing communication with the CIRCLE Alumni Network.
Collaborate closely with the Programme Director, Project Manager, and Advisory Team on programme development.
Assist in monitoring project costs and controlling expenses to ensure budget compliance.

Social Media & Website Support

Support the development and delivery of communication and outreach campaigns.
Identify and engage target audiences and partner networks.
Create and write copy for social media posts, reels, newsletters, and promotional materials.
Design simple visuals, flyers, and digital assets using tools such as Canva or similar platforms.
Update and support content across Instagram, Facebook, LinkedIn, Wix, and related platforms.

Skills & Experience

Detail-oriented: exceptional organisational skills with a keen eye for detail across project documentation.
Proactive problem-solver: identifying potential issues, and implementing solutions.
Calm under pressure, able to juggle multiple deadlines, with a consistently positive and professional attitude.
Excellent written and verbal communication skills in English.
Comfortable working remotely and independently within an international team.
Experience with databases, digital file management, and online collaboration tools.
Experience creating social media content and managing digital communications.
Proficiency with tools such as Canva, Wix, and Adobe software is an advantage.
A strong interest in film, gender equality, and creative empowerment.
An understanding of the international film landscape, with a strong eagerness to learn and grow within the field.
Proficiency in multiple languages is a strong plus.

What You’ll Get From Us

The opportunity to develop your career within a nurturing environment.
A values-driven culture where your contribution is recognised, valued, and supported.
Variety from day one, with guidance and support from an experienced, international team.
Hands-on experience managing workflows across multiple creative workstreams and time zones.
A highly collaborative, supportive, and inclusive working environment.

How to Apply

Please send your CV and cover letter (in English) to info@doccircle.me by January 27th 2026 Interviews will be held in the first week of February.